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Jeff Spencer’s Advice for Working with Easements: the Importance of Proper Documentation

Jun 18, 2024 | Blog

In a recent discussion, Jeff Spencer shared invaluable insights about the critical aspects of working in easements, particularly for new construction companies. Here’s a breakdown of the key points Jeff highlighted, aimed at helping construction professionals navigate the complexities of easement work.

Understanding Easements and Due Diligence

When working in easements, whether in rural areas or towns, it is essential to respect the designated boundaries. These easements are dedicated areas for utilities, and as a contractor, you are often crossing someone’s property, be it commercial or residential.

Key Points:

  • Documentation Before Work Begins: Before starting any project, thoroughly inspect the property. Take detailed notes, photographs, and document any pre-existing defects or damages within the easement. This includes checking for structural cracks, rock formations requiring blasting, and other potential issues.
  • Importance of Date and Time Stamps: Ensure all photographs and documents are date and time-stamped. This step is crucial to establish the condition of the property before your involvement, protecting you from unwarranted claims of damage.

Restoration Obligations

Restoring the property to its original or better condition is a fundamental part of your contractual obligations. This not only ensures compliance with the contract but also helps maintain good relations with property owners and the contracting entity.

Key Points:

  • Restoration Standards: Your contract typically requires you to restore the property to equal or better value than before. This means if there were trees, shrubs, or other landscape elements, you need to replace them with similar species and sizes.
  • Transplanting and Care: If possible, transplant plants and trees during the right season to ensure they survive and can be replanted after your work is complete.

Benefits of Thorough Documentation

Thorough documentation serves as an insurance policy. It protects you from being held accountable for pre-existing damages and helps maintain good faith with property owners and the contracting entity.

Key Points:

  • Avoiding Unwarranted Claims: With proper documentation, you can prove that certain damages were pre-existing, avoiding unnecessary repair costs.
  • Reputation Management: Ensuring that you restore properties correctly enhances your company’s reputation, making you a preferred contractor for future projects.

For new construction companies, Jeff Spencer’s advice on working in easements is crucial. Proper documentation, respecting restoration obligations, and maintaining good relationships with property owners and contracting entities are key to successful projects.

If you’re looking for a comprehensive solution for bidding and costing, check out ProfitDig. At just $99 a month with no contract, it’s an invaluable tool for managing your construction projects efficiently. For more insights and advice, visit our website or leave a comment with your questions.

Stay professional, document thoroughly, and ensure quality restoration to excel in your construction projects.